scott carroll

Take1 Insurance Outlines Five Vital Steps to Ensure Live Event Safety

Asserting that safety must become the number one priority of every live event producer, Scott Carroll, Executive Vice President & Program Director of Take1 Insurance, today said that there are five vital steps that should be followed when planning any live event.

“The biggest mistake an event producer can make is to not ask enough questions,” Carroll said today. “These questions are easy to overlook, but the answers are critically important for developing a thorough safety plan.”

According to Carroll, the first step to take to ensure a safer live event is verifying that all vendors have insurance policies with contractual capabilities to make anyone an AI to their policy. Each vendor should be able to produce proof of insurance, and asking a few simple questions about their coverage can highlight potential coverage gaps or inadequacies.

Second, for outdoor events Carroll advises that producers fully understand the terrain. Producers should use on-site weather monitoring tools to stay ahead of any potential storms. Powerful apps for smartphones and tablets show wind speed, direction, and approaching rain, but for larger more sophisticated shows and venues, actual on-site weather monitoring personnel may be best.

Third, identifying stakeholders behind the vendors is also important when ensuring event safety. “Who has the authority to stop the show should equipment fail or inclement weather becomes a safety issue? Find this person and meet with them to determine a decision timeline,” he added.

Fourth, customer-facing vendors such as concessions, security and parking companies typically have the most exposure to incidents because they touch virtually every spectator and show personnel. Vendors should always be chosen based on which company has a safe and successful track record, not whichever company offers the cheapest bid. “Choosing the right vendor can be the difference between smooth sailing and a huge headache,” Carroll added.

Finally, Carroll urges event producers to develop their own plan for emergency situations. “Ask yourself ‘what if’ questions and figure out the best way to address the potential issues,” he said. “What if the wind suddenly picks up above 30 miles per hour? What if there is an active shooter on the scene? What if the rigging vendor can’t supply evidence of insurance? What if a food vendor has a fire? Answering these questions can help identify and ultimately eliminate potential disasters before they begin.”

Second Take1 Webinar to Focus On Incorporating The Latest Weather Technologies Into An Event Safety Plan

Responding to requests from a wide range of professionals for a safety webinar focused specifically on producing safer outdoor events, Take1 Insurance, the leading insurance provider to the entertainment industry, today announced that it will host a webinar focused on how to best utilize the latest advances in weather forecasting and monitoring technology — Weather First: A 60-Minute Primer on Incorporating Weather Technology in Outdoor Event Safety Plans.


According to Scott Carroll, Executive Vice President & Program Director of Take1 Insurance, the leading entertainment insurance provider is again teaming up with Event Safety Alliance (ESA) to ensure the March 19, 2014 webinar is as compelling as the inaugural event safety webinar that was held last November.  The March 19 webinar will take place at 2:00PM eastern standard time and is open to anyone involved in the business of producing and staging live outdoor events.  


 “Incorporating the latest advances in weather forecasting and monitoring into a comprehensive safety plan is probably the single most important thing a producer can do to ensure a safer outdoor live event,” Carroll said today.  “Weather affects every aspect of an outdoor live event.  From an insurance perspective, when it comes to weather planning, we are going to want to know, in some specific detail, how the weather will be managed and monitored at the show site.”

Elaborating further, ESA Executive Director Jim Digby noted that the webinar will focus specifically on issues like weather planning and "predictive weather forecasting" vs. "nowcasting," and show stop/hold planning. “I am very proud to announce that this webinar will involve the participation of David VandenHeuvel, Senior Vice President of Enterprise Services at Weather Decision Technologies (WDT) in Norman, Oklahoma and a founding member of the ESA.  David has over 32 years of weather and safety experience, 23 years of which were in the United States Air Force (now retired).  WDT has developed custom weather decision aids and services specific to the live event industry, including interactive maps, alerting and mobile applications.”


According to Digby, in 2013 WDT provided weather support for over 1,500 events around the globe, including Linkin Park, Paul McCartney, and the just completed 2014 Super Bowl in East Rutherford, New Jersey.